We are seeking a dynamic and organized Administrative Executive to join our team in the Contract and Project &Management Department. As a key contributor, you will support the Senior Manager in the day-to-day operations while supervising the Admin Assistants. Additionally, this role includes a focus on data analytics function to support decision-making processes.
Key Responsibilities:
1. Data Analysis:
- Utilize data analysis techniques to extract insights from project-related data.
- Create clear and insightful reports and dashboards to communicate analytical findings.
- Employ data visualization tools, including Power BI, to present complex information in a visually accessible manner.
- Provide support to project managers and executives by offering data-driven insights for strategic decision-making.
2. Process Improvement:
- Identify and implement opportunities for process improvement within administrative functions and contribute to enhancing departmental efficiency.
- Collaborate with stakeholders to enhance departmental efficiency through innovative solutions.
3. Administrative Oversight:
- Collaborate closely with the Senior Manager to assist in planning, organizing, and coordinating administrative activities within the department.
- Supervise and guide the Admin Assistants in daily administrative tasks and ensure the efficient operation of administrative processes within the department.
4. Documentation and Record Keeping:
- Maintain and organize departmental records, leveraging cloud solutions and offshore warehouse facilities for accuracy and quick retrieval.
- Assist in the preparation and organization of project documentation and contracts.
Requirements:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Onedrive).
- Familiarity with project management tools and software
- Knowledge of data analysis tools, including Power BI, for effective interpretation of project-related data.
