- Perform administrative and secretarial duties, including but not limited to archival and storage of documents, scheduling meetings, preparation of meeting minutes / reports, processing invoices / expenses and data entry.
- Coordinate travel arrangements for Management and staff including organizing flights, hotel accommodation and visa applications.
- Support department’s core activities on business monitoring and audit issue management.
- Maintain office equipment and supplies.
- Coordinate ad hoc department events.
- Receive and sort incoming mails for department.
- Assist in preparing regular and ad hoc departmental reports, presentation as well as training materials.
- Support department’s effort for continuous administration improvement with active involvement during implementation.
- Maintain good working relationship and partnership within and across departments as well as stakeholders in Tokyo Head Office and external parties.
Job Requirements:
- Minimum Diploma qualified.
- Minimum 1 year of experience in administrative or planning capacity.
- Experience working in fast paced environment such as banking would be advantageous
- Good work attitude, time management and communication skills
- Ability to multi-task and flexibly support a variety of tasks across the team, including but not limited to secretarial and administrative matters
- Strong PC skills (MS Excel, Powerpoint, Word, Teams)
- Strong experience in administration support
- Good experience in coordinating events and schedules for management
We regret to inform that only shortlisted applicants will be notified.
Job ID: 10063906
