• Manage a team of 4 staff to handle the functions of Administrative support, Logistics, Human Resource & Procurement
• Assist in the implementation of all environment, health and safety programs of the company, in the capacity of EHS representative
• Ensure compliance to the Personal Data Protection Act, in the role of Data Protection Officer
ADMIN
• Monitor submission of invoices and ensure that high value invoices are submitted in time for payment
• Assist in payment collection of overdue invoices
MANAGERIAL
• Work closely with the Managing Director to set and/or implement policies, procedures and systems and to follow through the implementation
• Communicate all operating policies and/or issues at company meetings
• Research alternate methods of productivity, efficiency & continuous improvement
LOGISTICS
• Oversee the day to day deliveries of goods done by the delivery man to the various customers and step in if any issues arise
• Oversee the running of the warehouse and store operations
• Follow the quality procedures and standards with respect to GDPMDS, ISO 9001 & ISO 14001
SALES & SERVICE SUPPORT
• Overall responsibility for company LinkedIn page including developing and posting content and ensuring identified objectives are met.
• Maintain good relationship with sub-distributor in Indonesia
PROCUREMENT
• Maintain good relationship with overseas Principals
• Maintain the Inventory for the company. Manage and perform analysis of inventory and ensure goods are ordered in time and in appropriate quantities. Ensure effective utilization of inventory and maintain solid inventory data
• Negotiate with freight forwarders for competitive rates
• Track and ensure that goods discrepancies are rectified by suppliers in time
HR
• Keep track of staffing requirements for the company and hire new talent as needed to correspond with specific duties and skill sets
• Identify skills gaps for all employees in the company, propose relevant training courses, negotiate with training providers and register employees for the trainings
• Do annual bench marking of employee salaries against identified competitor companies
• Arrange and monitor background screening of new employees, authorise additional charges as appropriate
• Assist in Leave administration and authorise Credit leave as per eligibility criteria
• Give inputs to Director and assist in identifying the employee for the ‘Employee of the Quarter Award’
• Quarterly scoring of Performance Bonus for all Team members
• Maintain personnel records in an efficient and well-organized manner
• Communicate all personnel changes to Insurance company
OTHERS
• To be a team player and offer help and guidance to colleagues
• Any other related task that is assigned by the senior management
Job Requirements
- Min Dip/ Degree in Business Administration
- Min 5 years experience in Secretarial support position
- Able to commence work within short notice
We regret that only shortlisted candidates will be contacted
Interested candidates please send your resume to [email protected]
Consultant: Tan Ming Hui, Magdelene (R21101623)
Recruit Express Pte Ltd (99C4599)
