Responsibilities:
- Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
- Pull reports and information from Ecolab systems
- Calendar management across time zones
- Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
- Coordinate domestic and international travel arrangements including processing of visas for international travel
- Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
- Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
- Prepare and maintain agendas, action item lists, issues list and program plans; Escalate issues promptly
- Exercise judgment and make decisions to promote smooth workflow and prioritization
- Ensure that internal and external client demands are met
- Create, organize and manage various SharePoint sites and shared drives
Requirements:
- Diploma in Business Admin or relevant
- 1 year of administrative experience
- Ability to successfully manage multiple, competing priorities to meet deadlines
- Ability to work independently, as well as collaborate in a team environment
- Reliability, flexibility and approachable
- Process oriented, adaptable, reliable and flexible
