Key Responsibilities
- Match purchase orders, delivery receipts, and vendor invoices to ensure consistency
- Resolve discrepancies through communication with relevant departments
- Handle invoice processing, receive, review, code and enter invoices into the system
- Reconcile vendor statements with accounts payable records.
- Investigate and resolve any discrepancies or missing documents.
- Record accruals for expenses incurred but not yet invoiced.
- Manage prepayments and ensure proper accounting treatment.
- Ensure compliance with company policies and procedures in accounts payable processes.
- Verify the accuracy of payment requests and ensure proper authorization
- Prepare payment batches for approval by management
- Maintain vendor accounts, including accurate contact information and payment terms
- Resolve issues or discrepancies with vendors regarding invoices and payments
- Verify receipts and approvals before reimbursement.
- Match purchase orders, delivery receipts, and vendor invoices to ensure consistency.
- Support internal and external audit processes related to payables transactions and inventory
- Identify opportunities for process improvements in accounts payable procedures.
- Collaborate with other departments, such as procurement and receiving, to streamline processes and improve communication.
- Involve in the implementation of ERP and POS Project
- Any ad-hoc duties assigned by Management
Qualifications and Requirements
- Degree or Diploma in accounting or equivalent fields with minimum 2 years of Account Payables experience
- Experience in handling large volume of transactions, preferably in F&B, Retail, E-Commerce Industry
- Proficient in Microsoft Office
- Good team player with positive attitude and able to work multi-tasks.
- Ability to work independently and able to meet deadline for closing
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