Overview
This role entails being the main coordinator in the team to manage team meetings, events and resource distribution. Staff will also be an important pillar of administration through providence of support, contributing to smooth operations of the department.
Job Responsibilities
You will be responsible for the following:
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Collate and update relevant data required by the department for purposes of cost management and improvement.
• Manage and plan rosters of clinicians, call back staff for coverage if there is shortage of staff.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
• Support onboarding and off boarding of clinician and department staff, including access applications.
• Prepare, verify and submit claims for overtime, public holiday and night allowances, leave and petty cash for department staff.
• Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.
• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
• Manage gift packs for storage and distribution.
• Manage mailbox for the department, including dispatch to respective clinics.
• Requisite, control and maintain good utilization of office supplies in the department.
• Manage the Director’s/ Clinical leads’ calendars as required.
• Perform any other duties assigned by supervisor.
Requirements
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.
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**We regret to inform that only shortlisted candidates would be notified.
Gao Shan (Jane)
Registration Number: R23118568
EA License No: 06C2859 (MCI Career Services Pte Ltd)
