About the Role:
This role is responsible for the full spectrum of front desk duties including but not limited to answering and screening calls and mails, attending to incoming guests, etc. Additionally, this role also takes on the responsibility of office management including but not limited to office cleanliness, courier services, etc.
This role also participates in projects assigned within the OSP Strategic Planning and Operations Department.
Roles and responsibilities:
Front Desk
- Manage all incoming phone calls and faxes
- Manage company-wide incoming and outgoing mails
- Receiving & registering of all incoming guests
- Maintenance of company front desk image such as cleanliness, tv screens etc.
Facilities Management
- Manage office environment including cleanliness, pest control, and plants with an external vendor (full spectrum including arrangement and coordination, quotation and scope of work negotiation, invoicing and contract renewal)
- Manage companywide office utilities, ensuring ISO requirements are met
- Manage and coordinate with building management on building facilities such as ICE application portal, aircon, etc.
- Review and evaluate annual office management contracts
- Manage and provide support during building management’s electrical shutdown
- Provide support to company’s ISO & GDPMDS Audit
Premise and Equipment Maintenance
- Manage end-to-end processes including maintenance for office equipment such as vending machines, shred it, door maintenance, copiers etc.
- Maintain office facilities and equipment like Daikin aircon, plumbing etc.
- Support companywide office equipment repairs with external contractors such as lightings, ceiling boards, plugs, fridge, repainting, seat damage etc.
- Source & evaluate vendors for office supplies & equipment
Employee and Departmental Support
- Manage companywide courier services including invoicing
- Update of company employee portal
- Manage companywide procurement function and governance for office-related supplies like stationery, pantry etc.
- Purchase of company branding materials like letterheads, envelopes, etc.
- Providing support to employees with fleet card, florist arrangements, newborn gifts, printing of cash card transactions, wifi access etc.
- Disseminating of building management’s newsletter and updates to stakeholders
- Provide system support for the department such as issuing of PR, Payment, Voucher, Vendor Registration, etc
Additional Tasks & Responsibilities:
- To provide back up support for the department in the situation when there is a lack of resources
- Project management support and any other tasks as assigned
About Olympus:
Our purpose at Olympus is to make peoples’ lives healthier, safer and more fulfilling. We do this through innovation. As a technology pioneer, we design and deliver solutions across our Medical division that make a positive contribution to society.
Our products are used to capture the medical and diagnostic images of our world, from the microscopic to the endoscopic. They are instrumental in furthering research, and for travelling inside the human body to help diagnose, treat and prevent illness.
Our commitment to customers and our social responsibility is the cornerstone of everything we do.
Why work at Olympus?
At Olympus, we are dedicated to fostering a high-performing culture, a collaborative environment, and enabling everyone to shine. Our common values of Integrity, Empathy, Long-Term View, Agility and Unity form the foundation of our culture and guide our behaviour, where our people feel like they are making a difference every single day.
Not only will you benefit from a meaningful, rewarding and challenging career, you will have access to a range of benefits:
- A competitive salary package including AWS and Variable Bonus
- 18 days of annual leave in your first year
- Health and Wellbeing initiatives (Annual Medical Checkups, Flu Vaccinations, Dental benefits, and Employee Assistance Programs)
What we are looking for:
- Formal Qualifications: Minimum Diploma
- Required to be in the office daily on weekdays
- May be required to be in the office before and after official working hours on weekdays on some occasions and at times on weekends
- Minimum 2 years relevant experience in administration, operations & corporate/ business support
- Excellent interpersonal skills and customer-oriented
- Good working attitude and team player
- Proactive, flexible, meticulous and well-organized
- Self-motivated, confident and resourceful
- Takes initiative to accomplish tasks and monitor timeliness
Apply Now:
To submit your interest in this opportunity, select “Apply for this job”.
In the meantime, follow us on:
- LinkedIn - Olympus APAC
- Company website -www.olympus.com.sg
