Your primary responsibilities involve providing comprehensive administrative support and professional front office reception duties to ensure efficiency in daily operations.
Roles & Responsibilities
Calendar management:
- Manage CEO’s calendar by scheduling and coordinating appointments, meetings and events.
Administrative support:
- Plan and schedule meetings, prepare meeting agenda and presentation materials.
- Make travel arrangement including booking of flights, accommodations, ground transportation and visa application.
- Prepare monthly/ad-hoc reports as required.
- Manage expense reports and claims matters.
Office & facilities support:
- Ensure office equipment are maintained and service timely, such as photo copier, and water dispenser machines.
- Maintain the inventory of office and pantry supplies.
- Assist in resource booking, upkeep of meeting rooms and common area.
Front office reception duties:
- Attend to guests and visitors in a friendly and professional manner.
- Handle telephone calls and messages promptly.
- Collect and distribute daily mails and receive courier/deliveries.
Requirements
- GCE O Level and above
- Prior experience in office administration/reception/secretarial support would be an advantage
- Proficient in MS Office applications
- Ability to multitask, strong interpersonal and communication skills
