Executive Assistant
12 month contract
Work Your Magic with us!
Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.
Main Responsibilities:
- Administrative support to the APAC regional senior executives and 5-6 members in the department
- Manage diaries and organizing meetings and appointments for the team.
- Book and arrange travel, visa, transportation and accommodation where required.
- Organize ad-hoc events, trainings and conferences for internal and external events, with and without vendors [related to meeting facilities, resources, technical, internal coordination with participants and speakers]
- Remind the APAC regional senior executives of important tasks and deadlines.
- Compile and prepare reports, presentations and correspondences. (set-up internal survey)
- Manage databases and filing systems.[e.g. Playbook events]
- Work with external vendors, suppliers and clients based on the department’s needs.
- Collate and support Business Units (BU) Head in travel and general expense claims for submission to Finance department.
- Manage internal processes e.g. compliance, agreement, purchase orders, payments, budget
Requirement:
- Diploma or Bachelor Degree in any fields
- At least 5 years of executive assistant experience in supporting multiple directors
- Familiar with SAP (i.e. raising invoices)
- Excellent organizational and time management skills
- Resourceful and proactive
- Tactful and discretion, for dealing with confidential information
- Good written and spoken communication skills to all levels of stakeholders
- High attention to detail
- Excellent computer and administration skills (i.e. Email, Microsoft PowerPoint, Excel, Word).
- Excellent in using digital platforms for organizing virtual/hybrid meetings e.g. MS Teams, Survey
- Monkey, M Bluejeans, Zoom, MENTI, KAHOOT
Reg No.: R22104540
EA License no: 94C3609
