Description
Procurement General Manager is responsible to maintain corporate governance in areas of contracts and procurement, negotiating and managing contracts as well as getting involve in contract and procurement processes including defining needs and options and make recommendations. She/He is to assist in legal issues of the Company.
Responsibilities
- Prepare, monitor and manage budget.
- Drafting, Evaluation, Negotiation and Execution for all types of contracts including but not limited to formal, short form, and annual contracts;
- Address queries with regards to Tenders and to prepare the Tender Look- out List. Review and comment on tender analysis prepared by project stakeholders before it is presented to the Client;
- Prepare tender evaluation reports and recommendations;
- Review, develop and implement procurement and contract administration procedures, systems and policies in consultation with Management and in compliance with Company policies;
- Advise and assist the Management and Projects on procurement/commercial and contractual matters/ legal matters/warehouse matters;
- Communicate, collaborate meetings with vendors and projects where necessary and provide advice on commercial and contractual issues;
- Assist Project Manager in providing the necessary risk management services when required;
- Prepare, review, clarify and address queries on contractual correspondence including consultancy agreements, draft contract documentation (such as letters of intent), tender documentation, etc;
- Check contract documentation and negotiate contract terms to the best interest of the Company with particular attention to managing future risk;
- Identify possible areas of dispute amongst the Consultant(s), Contractor(s) as well as Client(sJ and take the necessary proactive measures.
- Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation;
- Review insurance claims arising on the project and assist to successfully conclude such claims;
- gree final accounts, including the assessing and resolution of commercial claims
- Ensure contract close-out, extension or renewal;
- Establish and maintain the system to pre-qualify Consultants ,Contractors and vendors;
- Establish and maintain the system to evaluate Consultants ,Contractors and vendors;
- Establish and maintain internal guidance documents and training on procurement and contracts.
- Monitor compliance by company employees with established procedures
- Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects
- Manage claims and their associated correspondence and documentation.
- Provide advice and support for overall procurement activity
- Provide the procurement governance
- Implement HSE objectives, policy and company HSE procedures within his authority limit
- Oversee Procurement Department Singapore /Vietnam / Middle East/ Malaysia.
- Travel to Southeast Asia / Middle East as necessary
Reports to management
- Manage, monitor and submit up to date written weekly report.
- Manage, monitor and submit up to date written monthly report.
Detail Task for Overseeing Procurement Departments:
- To provide mentoring to teams
- To provide guidance to teams on commercial/ contract terms/ process flow
- Produce and maintain internal guidance documents and training on procurement and contract management
- To work with teams to increase productivity
- To appraise and develop teams together with Procurement country leads and division leads.
