We are Get Out! Events – the trusted event partner of household brands like Accenture, Deloitte, Garena, Rakuten, and UBS in South East Asia, organizing thousands of physical and digital events for over 1,000,000 participants. Our growing team is dynamic, caring, and professional.
We are looking for a qualified Events Executive (Operations) to join our team. You will be responsible for the day-to-day scheduling, and operations of various (1) digital & (2) onsite projects and management of vendors and suppliers.
For this position, you should be methodical and have excellent time management skills. As an Events Executive (Operations) at Get Out!, you should also use your communication skills to collaborate effectively with various teams. Ultimately, you should be able to manage and deliver our projects’ lifecycle within quality, time, and budget requirements.
Roles & Responsibilities:
★ Provide support for the sales and accounts managers
★ Plan and coordinate with the sales managers to properly execute projects within the given deadlines
★ Provide details and progress of each project to ensure a smooth transition from deal closure to event day
★ Remaining under budget with all costs
★ Establishing and maintaining relationships with vendors and venues
★ Collaborate with internal teams to design, develop and implement projects
★ Deliver projects on time ensuring quality standards are met
★ Communicate with the team and ensure all members are on board with delegated tasks
★ Managing events and addressing potential problems that may arise
★ Planning for potential scenarios that could impact the integrity of the event
★ Maintaining a working knowledge of the complex needs of a wide variety of events
Requirements:
★ Min. 3 years of proven work experience as an Events Executive (Operations)
★ Customer-focused with good attention to detail
★ Communication and team management skills
★ Comfortable with working on weekends (when required)
★ Creative and to be able to take the initiative
★ Friendly, enthusiastic, and willing to learn
★ Exceptional organizational, analytical, and creative skills to solve problems with limited resources
★ An ability to seek information beyond what is plainly presented to you, with an aim to understand company goals & actively find ways to be helpful in executing these goals
★ If you are able to read the whole Job Description - please include the Special Code "Apollo" on your Cover Letter
★ Self-direction, taking the initiative & proactive with excellent project management skills
★ Laser-focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritizations & the ability to multi-task
★ Excellent written and verbal communication skills
★ G-Suite experience, a must
★ Familiarity with Asana, Gcal, Zoom and Gmeet is a plus!
For interested applicants, kindly submit a 1-2 minute Video Recording - a brief introduction about yourself.
Our team is based in Singapore and would prefer someone based here.
You can learn more about our company at: https://getout.events
