Job Responsibilities:
- Coordination and Scheduling: Facilitate planning and timing of class surveys and inspections to ensure compliance while minimizing disruptions.
Dry Docking Coordination: Organize schedules, prepare documents, and coordinate logistics for efficient dry-docking.
Inspection and Survey Arrangements: Manage inspections and surveys for certificate renewals, ensuring vessel availability.
Regulatory Body Liaison: Act as the main point of contact for regulatory bodies, facilitating inspections and document submissions.
- Maintenance and Compliance Support: Update maintenance schedules and ensure effective communication for vessel maintenance.
Record Maintenance for Easy Access: Organize records to support audits, inspections, and reviews.
Compliance and Documentation: Monitor regulatory changes, maintain compliance checklists, and ensure all documents are up-to-date.
Certificate and Documentation Renewal: Manage timely renewal processes for all necessary vessel certificates and documentation.
- Administrative and Logistic Support: Assist in technical budget and management, ensuring cost efficiency.
Service Provider Liaison: Coordinate with external service providers for technical services ensuring timely and effective delivery.
Vendor Coordination for Certification Services: Coordinate vendor services for certification processes ensuring adherence to maritime standards.
Filing and Record Keeping: Maintain up-to-date records of technical operations and compliance documentation.
- Communication and Project Support: Support effective communication between technical teams and external parties.
Project Administrative Support: Assist in managing technical projects, ensuring clear communication and timely progress.
Inventory Management Support: Oversee inventory levels of spare parts and technical supplies, ensuring efficient tracking and availability.
Job Requirements:
- Qualifications: Diploma in Business Administration, Office Administration, or related fields.
- Experience: 1-2 years in a technical administration or similar role, preferably within the marine industry.
- Skills and Abilities: Strong organizational and time management skills.
Excellent communication skills in English and Mandarin. Knowledge of Burmese and Bahasa Malaysia is beneficial.
Proficiency in MS Office applications.
Effective interpersonal skills, capable of working within a team and across organizational levels. - Personal Qualities: Flexibility, adaptability, and a proactive approach to managing tasks and priorities.
