We are a growing SME in the electrical services industry looking out for a responsible member in our Administrative & HR team. Supporting and reporting to the Administrative & HR Manager, the role covers different aspects of these functions.
Job Responsibilities
Operation Admin:
- Work closely with operations team for the filing and timely submission of accounts, other related documents and reports
- Registration and renewal of operations team passes and courses
- Maintain and update databases of sub-contractor, workers and site passes
- Posting of hardcopy test reports to clients
- Planning and purchasing of resources and consumables for the operations teams.
Accounts: (Reporting scope is done by an Accountant)
- Data entry of vendor invoices
- Preparation of invoice using Xero accounting system.
- Filing and overseeing of vendor documents
- Follow-up and managing Purchase Order
- Processing of staff claims
General Admin:
- Attend to walk-in and phone calls enquiries.
- Document monitoring and filing
- With the Admin & HR team, be the goto personnel for any ad-hoc administrative duties, as and when required.
Requirements
- Familiar with Microsoft Office, Excel applications
- Good communication and interpersonal skills
- Experience with Xero accounting system or similar is a plus.
- Hands-on and a positive attitude
- Meticulous and able to work independently.
- Work days / timing: Monday to Friday / 8.00am to 5.45pm.
- Office location: Besides Marymount MRT
