Executive Assistant ( Japanese Speaking / CBD - 1 Year Contract )
We are seeking a highly motivated and passionate Executive Assistant who is a great team player. The ideal candidate should enjoy a fast-paced environment and possess excellent organizational and multitasking skills. This role requires the ability to effectively manage and prioritize tasks across a team based in Singapore and Tokyo.
What will you do as a Japanese speaking Executive Assistant?
- Provide secretariat and administrative duties to a team of investment professionals based in Singapore and Japan
- Manage schedule, arrange and coordinate internal (e.g., team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applications
- Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)
- Keep track of correspondences and ensure proper maintenance of records
- Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
- Track and maintain budgets, claims and reimbursements.
- Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
- Receive and welcome visitors to the office as and when required
- Support on legal and compliance declarations and documentation for the team
- Work closely with executive assistants internally and externally across departments to coordinate team/departmental/corporate events and activities
What qualifications or skills should you possess in this role?
- Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of professionals, which involved actively managing multiple individual calendars and frequent business trip planning
- Given the coverage of the Japan market, business level Japanese language ability would be a requirement for the role.
- Ability to be a dynamic team player and collaborate well across different teams
- Highlearning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
- Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
- Good communication (written and verbal), interpersonal and organizational skills
- Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint & Excel
- Experience in or strong knowledge of the asset management or finance industry is an added advantage
EA License No. 01C4394 • RCB No. 200007268E •EA Registration No. R22109454 Malcolm Lee Jun Hao
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.
