Job Description
- Provide a full range of secretarial and administrative duties to the CEO and Managing Director
- Attend all incoming telephone calls and visitors, receive emails and documents and handle courier services.
- Assist the HR team with general HR administrative work
- Filing and general administrative duties every week.
- Office housekeeping – daily spot-checks and informs staff of anything outstanding and notifies Supervisor if it’s not done.
- Assist in tender contract preparation.
- Prepare and submit expenses claims
- Handling of social media platforms (Instagram, LinkedIn and Whatsapp)
- Make reservations for restaurants or luncheon appointments
- Prepare meeting agendas and presentations
- Coordinate with IT team on IT requirements and issues
- Other ad-hoc task when assigned
Requirements
- Proven experience as an office administrator, personal assistant or relevant role
- We also welcome fresh graduates willing to learn.
- Excellent priority management and organisational skills
- Strong communication and negotiation skills.
- Good administrative and Computer literacy.
- Possess the right aptitude and ability to communicate and work closely with inter departments, including the department heads and management.
