Roles and Responsibilities:
Accounts Payable (AP):
- Manage the end-to-end accounts payable process, including invoice verification, coding, and processing.
- Ensure timely and accurate payment of invoices while adhering to company policies and procedures.
- Review and reconcile vendor statements, resolve discrepancies, and communicate effectively with vendors as needed.
- Coordinate with internal departments to obtain necessary approvals for invoices and resolve payment-related issues.
- Maintain vendor records and ensure accuracy of vendor information in the accounting system.
- Prepare and analyze AP aging reports, identify outstanding payments, and follow up on overdue invoices.
Accounts Receivable (AR):
- Oversee the accounts receivable function, including invoicing, collections, and cash application.
- Generate and distribute invoices to customers in a timely manner, ensuring accuracy and completeness.
- Monitor customer accounts receivable balances, follow up on past due invoices, and escalate collection issues as necessary.
- Apply cash receipts accurately and reconcile customer accounts to ensure proper allocation of payments.
- Collaborate with sales and customer service teams to resolve customer inquiries and disputes related to invoicing and payments.
- Prepare and analyze AR aging reports, identify delinquent accounts, and implement collection strategies to minimize bad debt exposure.
- Prepare and review monthly GTO statements for submission to the landlords.
General Ledger (GL):
- Ensure accurate posting of journal entries relating to AP and AR.
- Prepare audit schedules, bank reconciliation, financial and management reports etc.
Process Improvement and Compliance:
- Continuously assess and improve AP and AR processes to streamline workflows, enhance efficiency, and minimize errors.
- Develop and maintain documentation of AP and AR policies, procedures, and internal controls.
- Ensure compliance with accounting standards, tax regulations, and company policies related to AP and AR functions.
- Assist with month-end and year-end close activities, including preparation of accruals, reconciliations, and financial reporting.
Team Leadership and Development:
- Provide guidance, coaching, and training to AP and AR staff members to support their professional growth and development.
- Foster a positive and collaborative work environment within the finance team, promoting teamwork and cross-functional collaboration.
- Set clear performance expectations, monitor progress, and provide regular feedback to team members.
- Lead by example and demonstrate a strong commitment to accuracy, integrity, and customer service excellence.
- Any other ad hoc requests from reporting manager.
Job Requirements:
- Minimum of 5 years of progressive experience in accounts payable, accounts receivable and GL roles.
- Prior experience in a leadership or supervisory role, with demonstrated ability to manage and motivate a team.
- Strong understanding of accounting principles and practices, with proficiency in reporting.
- Excellent communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.
- Proven ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a dynamic environment.
- Detail-oriented mindset with a focus on accuracy, completeness, and data integrity.
- Analytical mindset with problem-solving skills and the ability to identify opportunities for process improvement and efficiency gains.
Qualifications Requirements:
- Diploma or Degree in Accounting, Finance, or related field required.
Technical Competencies:
- Proficient in Microsoft Excel and Xero accounting system (training will be provided).
- Knowledge of tax regulations related to accounts receivable and accounts payable.