Job Title: Administrative Assistant
Company: Ethan Interiors Pte Ltd
Location: CT Hub #2
Position Type: Full-Time
About Us
Ethan Interiors Pte Ltd is a dynamic and innovative interior design boutique firm dedicated to serving our clients and provide our best interior designing services according to their requirements and our designers are there to also impart their professional opinions and knowledge on how to make it even better.
We pride ourselves on our commitment to excellence and our passion for interior designing. As we continue to grow, we are seeking a proactive and organized Administrative Assistant to join our team and support our daily operations.
Job Description
We are looking for an Administrative Assistant to provide administrative support and ensure quick and efficient operation of our office. The successful candidate will be responsible for a variety of tasks including daily data entry works, scheduling appointments, managing calendars, handling correspondence, maintaining filing systems, and assisting with other administrative duties as needed.
Responsibilities:
- General and daily data entry works assigned by Admin cum Accounting Manager and/or Director
- Assist to organise and schedule meetings with all relevant personnel
- Prepare all relevant paperwork/documents required and attend meetings with Director and Admin cum Accounting Manager
- Plan meetings and take detailed meeting minutes for all meetings
- Prepare and distribute corresponding memos to relevant team members
- Attend to all incoming calls /messages from subcontractors promptly
- Attend to and follow through all inquiries via email and/or any messaging platforms applicable
- Update and maintain office policies and procedures
- Ensure smooth day-to-day operation of the office
- Provide day to day administrative / backend support to all personnel (eg. Director, Interior Designers, Managers, etc.)
- Show initiative in providing ideas and solutions to improve workplace processes
- Assist in any ad-hoc task that may be assigned
Requirements:
- Conversational English and Chinese speaking and written skills
- Proven experience as an administrative assistant or relevant role
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and Google Drive (Google Sheets, Google Docs, Google Slides, etc.)
- Excellent time management and organizational skills
- Strong written and verbal communication skills
- Attention to detail and problem-solving skills
- Ability to multi-task and prioritize tasks effectively
- High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
How to Apply
If you are interested in joining our team as an Administrative Assistant, please submit your resume and a cover letter outlining your qualifications and why you are a good fit for this position to <[email protected]>.
We look forward to reviewing your application!
