Work location: Buona Vista MRT
Contract Role: from March to November
Job Description:
• Provide programme administrative and logistical support for existing and new training programmes, seminars, conferences, study visits and ad hoc events of college.
• Responsible for full spectrum of programme administration and logistic duties such as:
▪ creating of course and class in TREX system
▪ prepare publicity for programme
▪ registration and confirmation of participants
▪ coordinating travel arrangement (if applicable)
▪ marking of attendance and compiling of course evaluation
• Work closely with Institute Development Officers (IDOs) on programme related matters such as course take up, course materials etc. to ensure programme support is timely and in accordance with Institute’s requirements.
▪ Procure items related to programmes/events.
▪ Timely invoicing/billing to participants
▪ Timely payments to trainers and suppliers
• Monitor course take-ups, revenue and expenses of programmes
• Responsible for knowledge management ie. keeping accurate and proper records.
• Proper accrual of expenditures related to the programmes/events.
• Comply with college service standards and operations guidelines.
• Meet college and team KPIs.
• Provide onsite support and assistance to associate trainers and resource persons for the smooth delivery of programmes
Job Requirement:
- At least a Poly/ITE graduate with 2 years of relevant working experience, preferably in a programme / event administrative / role
• Excellent communication and written skills.
• Organized and meticulous.
• Team player, and able to work under pressure and short deadlines.
• Good interpersonal and customer service skills.
• Good problem-solving and time management skills.
• Proficient in Microsoft Office applications, Virtual platforms such as Zoom, Google Meet, MS Teams.
• Demonstrate a positive attitude with integrity and drive for excellence in work.
