About Us:
From business process re-engineering to global business expansion for Japanese corporations, Abeam Consulting has served our clients through more than 40 years of growth. With our vision of being the No. 1 global consulting firm from Asia, ABeam Consulting helps our clients take on the challenge of business transformation. With 4,400 consultants in Japan, and 3,100 in overseas offices concentrated in Asia, our 7,500 consultants and global alliance partners provide truly comprehensive services.
Responsibilities:
- Ensure the smooth running of the office daily operations.
- Oversee office facilities services and maintenance activities.
- Involve in office space management, lease negotiations and other facilities related activities (renovations or relocations if any).
- Support in business continuity activities and records management.
- Assist in organizing corporate events, meetings, townhall and staff engagement activities.
- Facilitate internal communications.
- Assist to update and implement Company Policies.
- Support staff on-boarding and off-boarding.
- Support business related travel activities (flight, hotel, etc.).
- Central procurement of office supplies, printing, furniture, IT equipment, corporate gifts, etc.
- Management of company’s assets, including IT equipment and corporate collateral / gifts.
- Handle incoming/ outgoing mails and courier (local & overseas).
- Collate vendor invoices with supporting documents and forward to finance team for payment processing.
- Handle any other ad-hoc office duties; occasionally on weekends as assigned by manager.
- Handle all secondees housing arrangements including coordinating with company’s realtor on house searching, keeping update on the house rental, house maintenance, cleaning and other related areas.
- Answer and direct all phone calls and providing excellent customer service (polite phone manners, greeting guests/ visitors).
- Other ad-hoc tasks pertaining to the day-to-day operations in the company.
Requirement
- Min. Diploma with 1 year of proven experience as an Office Administrator, Office Assistant or similar role.
- Attention to details, planning and organizational skills.
- Ability to plan one's own work, meet deadlines, use initiative, be proactive/ resourceful.
- High sense of responsibility, self-motivated, independent, meticulous, analytical mind and discipline.
- Able to multi-task and complete complex administrative tasks.
- Has tack, integrity, discreet and high respect for confidentiality.
- Possess good writing and communication skills.
- Proficiency in MS Office Application like Microsoft Word, Excel & PowerPoint.
- Keen learner and able to work in fast-paced environment.
- Experience in handling secondee housing matter will be considered a plus.
- Only Singaporeans need to apply.
Why Join Us
At Abeam Consulting, we place a strong emphasis on collaboration, and helping our employees grow and develop their skills, offering a supportive and empowering work environment. With a presence in multiple countries and a diverse range of clients, Abeam Consulting offers an exciting and dynamic workplace for individuals looking to build a career in consulting. Abeam Consulting has also recently joined SAP’s regional strategic partner initiative as their first regional partner in the region and has also been recognized by UiPath as a Diamond Partner in providing RPA solutions. With such accolades, we aim to continue driving enterprise and digital transformation initiatives in order to transform the way people work and communicate in the digital age. In addition, our industry team is working tirelessly to bring more solutions to the banking and finance sector.
We regret that only shortlisted candidates will be notified.
