Job Description
1. Administrative Duties
- Assist to manage the school’s official email address
- Coordinate venue and facility arrangements for the monthly staff conference
- Note-taking for the monthly staff conference (rotation with other colleagues)
- Coordinate the school’s online platforms
- Track and compile school events for updating of internal and external school publications
- Coordinate the annual school photo-taking exercise
- Assist with the collation of information for, and distribution of, school publications
- Maintain and prepare of mailing lists for school events e.g. Founder’s Day, End-of Year Greeting cards etc.
- Maintain, update and monitor the department budgets
- Support the Advancement Office where required
2. Corporate Gifts
- Stock-taking, gift procurement and re-ordering
- Issue gifts when requested for
- Prepare tokens of appreciation for special guests/speakers as and when required
3. Parent Liaison
- School representative at monthly RPA Management Committee Meetings
- Follow up and coordinate school logistics where necessary
4. Event Planning & Support
- Support all department-led/involved school events, including but not limited to: Release of A-Level Results; Year 1-4 and Year 5-6 Open House; Founder’s Day; Scholarship Award Ceremonies
- Liaise with event management vendor where applicable for logistics etc. for large-scale school events
5. Support and cover the other Communication Executives’ duties when required
6. Any other duties assigned by the school
Job Requirements
- Good written and verbal communication skills
- Proficient with MS Office
- High level of accuracy and a good eye for detail
- Clear and logical thinking
- Good organisation and time management skills, with the ability to work independently on tight deadlines and under pressure
- Good customer service skills with the ability to build appropriate, professional and friendly working relationships with various internal and external stakeholders
- Able to demonstrate an understanding and respect for confidentiality in dealing with all sensitive school, alumni and donor information
- Able to find solutions to problems in a timely manner, with flexibility in approaching enquiries
- This is a 2-year contract (renewable)
