Ensure the accuracy and timely settlement of shipments for Vending and DSD (Direct to Sales Delivery) to recognized reliable sales and revenue including analysis and reconciliation of load and cash variances in a daily basis
Job Responsibilities
1) Route Settlement Function (DSD)
- Check completion of all documents/ Invoices peculiarities before settlement, including checking our DO against customer’s goods receiving note.
- Determine reasons of unsettled load especially for cash and load variances and do reconciliation with driver, sales personnel & other departments to meet timely settlement.
- Settle all shipments daily.
- Ensure invoices of accounts need for billing are sent to AR timely.
- Print & mail Credit Memo/ Debit Memo due to stock delivered defers from invoice.
- Do issuance of debit and credit notes daily.
- Check credit memo’s at AR account if tallied to cash invoice and sent to shared services for application.
- Fixing of SM Log, incomplete sd documents- daily.
- Monitor shipments with unpaid cash invoice and follow up to drivers.
- Settle all shipments check-in every Friday as many as possible.
- Meet the route settlement KRA of “zero’ unsettled check-in loads at month end.
- Posting E-invoice Submission for Select Group & NTUC GLS.
2) Route Settlement Function (Vending)
- Check the different methods of settling Vending transactions are in place and properly executed.
- Identify price differences and report to vending supervisor and manager before settlement.
- Monitor SMR-Cups Sales and fix identified error affecting sales.
- Check for cash variance for more than $10 and sales per outlet per settlement.
- Identify and do reconciliation for load variances.
- Do Daily settlement.
- Fix SM Log- daily for deficit stock due to rounding difference.
3) Administrative Function
- Coordinate with Sales, Account Receivable, Drivers and other Dept. for any concerns to complete settlement process (ex. Invoice problem, unusual SM log errors, key wrong orders) including printing and checking completeness of documents for Intercompany transactions and pick-up orders.
- Work with supervisor to plan for unusual volume or activity level support requirements.
- File all documents settled for the day.
- Batch complete shipments/ documents in orderly manner for record retention and other requirements.
Requirements
- Minimum N Level
- Minimum 1 year experience related in Accounts
- Only Singaporeans may apply
