Position:
- Event Assistant – Customer Experience
- Event Assistant – Venue & Logistics Operations
- Event Assistant – Commercial Operations
Roles & Responsibilities:
Customer Experience
- Assist and manage all event administrative duties
- Handling customer enquiries, feedback and execute service recovery
- Manage event execution and related administrative, including event logistics procurements
- Coordinate with internal departments and external stakeholders to meet event requirements
- Assist to source, recruit and manage volunteers for the event
- Process invoices and preparation of post event reports
- Perform ad hoc duties when assigned
Venue & Logistics Operations
- Provide day-to-day support to project lead on event operations, including team management, supplier/vendor management and venue coordination; to ensure event, internal and client expectations are met
- Plan and propose workflow for projects
- Sourcing and achieving cost-effective solutions for event requirements and logistics from suppliers. Prepare purchase requisition documents and invoices accurately for processing
- On-site/tear down setup coordination and supervision of suppliers
- Coordinate with internal departments and external stakeholders to meet project requirements.
- Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
- Work with venue owner such as Sportshub ensuring all paperwork are submitted timely
- Prepare and ensure layout/event day runsheet accurately and promptly
- Perform ad hoc duties when assigned
Commercial Operations
- Assist with the execution of all event branding/programme plans timely
- Monitor/manage all branding inventories, ensure list is accurate and in good condition
- On-site/tear down setup coordination and supervision of suppliers
- Coordinate with internal departments and external stakeholders to meet project requirements
- Proper and accurate administration/paperwork to ensure an effective and efficient project delivery
- Coordinate with the respective vendors to set up VIP Hospitality area
- To assist in the planning of all aspects related to the VIPs leading up to the event (e.g.: VIP flag off parties, VIP movement, welfare)
- Assist in drafting emcee scripts for the emcees on event day
- Prepare purchase requisition documents and invoices accurately for processing
- Perform ad hoc duties when assigned
Requirements:
- Proficient in Microsoft word, excel, powerpoint
- Dedicated, self-oriented and results driven
- Possess good communication skills
- Ability to work independently
- Willingness to work out of office hours whenever necessary
Location: Mega at Woodlands
Working hours: 9am – 6pm (Monday – Friday, may be required to work beyond normal hours)
Please attach a copy of your resume for our necessary review
Only shortlisted candidates will be notified about their application
