HR
- Manage all day-to-day HR matters across the entire employee life cycle, including but not limited to recruitment, onboarding, off-boarding, probation assessment, work-pass and contract renewal.
- Handle payroll, statutory contributions and income tax related matters for all employees based in Singapore, Vietnam and Indonesia.
- Administer benefits such as leave application, approvals and cancellations and attend to medical, dental and insurance claims’ queries.
- Manage HRIS system - QuickHR, to ensure accurate data input, timely updates and initiating or facilitating all HR process transactions through QuickHR.
- Ensure personnel files are documented and stored properly.
- Advise management and employees on HR processes and guidelines.
- Administrator of Corporate Accounts for government and local agencies’ portals such as MOM, SDF, WDA etc. to provide data, request for subsidy, submit renewal and/or maintain company's information accordingly.
- Any other HR related tasks as required.
Administrative
- Executive Assistant to CEO and provide general support to all team members.
- Coordinate travel arrangements such as flight and hotel bookings, arrange for airport pick-up and drop-off, coordinate with local team on itinerary/agenda and daily local transportation.
- Facilitate travel visas and application of APEC card as required.
- Process travel and monthly expense claims.
- Support local and international courier and delivery of documents.
- Manage general office expenditure, e.g. office supplies & equipment, tenancy and utility, and process all related invoices accordingly.
- Greet company visitors, answer incoming calls, proper filling of office documents and maintain overall tidiness and cleanliness of the office premise.
- Support Finance with tasks such as issuance of invoice, preparation of payment vouchers, process customer refunds and sales credit top-up.
- Any other administrative tasks as assigned.
Requirements
- 2 to 5 years’ prior work experiences in full spectrum HR and Office Admin.
- Diploma/Degree holder in HR or related discipline.
- Exposure to IT industry and proficient in QuickHR is an added advantage.
- Proficient in MS Office applications, and aptitude for learning new software and systems.
- Effective oral and written communication. Able to communicate in Chinese (WeChat & Telegram) and English.
- Strong ethics & compliance mindset and high degree of discretion to maintain confidentiality of employee and company information.
- Customer centric and strong sense of urgency.
- Takes ownership, possesses positive can-do attitude and willing to learn.
- Attention to details and able to work independently with minimal supervision.
