Responsibilities:
To provide skilled administrative and secretarial support to a team of 4 to 5 lawyers, including Partner(s):
- Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings
- Travel management, booking transport, hotels, meetings and producing detailed itineraries
- Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events
- Dealing with all aspects of claiming expenses
- Dealing professionally and promptly (internal and external) telephone calls and communications
- Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters. Liaising with accounts team
- Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations
- Organising documents and management of filing, updating database, archiving files
- ACRA/LawNet searches/E-filing
- Run conflict checks and compliance queries
- Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard
- Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.
Requirements
- At least five years’ of relevant offshore experience preferred however those with many years in local law firms will be considered
- Good technical knowledge in MS Word, Powerpoint and Excel with good wordprocessing and administration skills
- Working knowledge of Intapp, InterAction and Chromeriver advantageous
- Accurate, with high level of attention to detail
- Good verbal and written communication skills
- Able to produce and amend documents with speed and accuracy
- Able to format, paginate, number and present documents
- Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
- Ability to manage pressure and conflicting demands, and prioritise tasks
- Able to liaise with the team in a professional and courteous manner
- Ability to maintain tact and diplomacy, trust and confidentiality
- A team player, highly organised and able to assist others
Please apply with your updated CV to: [email protected]
