The Executive Assistant provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Managing Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work, as responsibilities may include resolution of internal management, policy and operational problems.
He/She is also required to manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
He/She will need to plan and orchestrate work to ensure the senior executives’ priorities are met and organizational goals are achieved
CORE DUTIES & RESPONSIBILITIES
- Key liaison with internal and external stakeholders at all level seniority on behalf of the director
- Manage director's calendar and facilitate meetings, including welcoming of overseas and VIP guests
- Assist director with their follow-up projects and ensure team members are well-prepared for meetings
- Take effective minutes and organise thoughts in a clear and concise manner
- Organise agenda and attendance for meetings and prepare minutes for follow-up actions
- Work closely with senior management and other business units on their operational requirements
- Suggest ways to improve efficiency and existing processes
- Carry out background research and present findings
- Prepare reports, documents and presentations for meetings
- Monitor / Follow up on work-in-progress, projects etc
- Screen phone calls, enquires, requests and handling them appropriately
- Any other ad-hoc duties as assigned and required by the company
SKILLS, EXPERIENCE & COMPETENCIES REQUIRED
- Degree in Business Administration/Management or any related field
- Experience in commercial interior/ office furniture/ digital marketing is preferred
- Possess at least 3-5 years of relevant experience
- Good communication, organizational and interpersonal skills to coordinate with all levels
- Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment
- Highly meticulous and able to work independently within tight timelines
- Take initiative to get the desired outcomes in cooperation with other teams
- Strong interpersonal skills and able to build relations with internal and external stakeholders
- Must be able to travel to different sites when required
