Key Responsibilities
- Resource management, eg, onboarding/offboarding/contract extension and headcount tracking and reporting, including system access.
- Work closely with hiring/line managers to manage the on boarding and off boarding of staff.
- Support continuous review and improvement of the On/Off-boarding process for greater effectiveness and efficiency.
- Other improvements and automation initiatives to improve existing process and functions.
- PPM management and reporting.
- Temp contract tracking and reporting for contract renewal, LAN ID/PPM/Access Card extension.
- Monthly, ad hoc and status reporting related to the Audit/Compliance, people areas, PPM, Mandatory eLearning, On/Off boarding and other operational activities of the Operational Support function.
- Support other operational resources managing Reporting & Analytics deliverables.
- Manage and support floor logistics.
- Maintain seating plans for GIPS occupied floors.
- End to End management of resource details, numbers, budgets and allocations for Perm, Temp and Vendor resources across GIPS Departments.
- Ensure process documents are organized, updated and maintained on sharepoints or shared folders.
- Support with transformation initiatives when required.
- Support employee engagement initiatives, eg. training and special projects/assignments.
Key Requirements (Must Have)
- Proficient in Microsoft Excel with VLOOKUP and running macros.
- Familiarity with vendor and invoice management processes.
- Proficient in using PowerPoint for creating presentations and reports.
- Independent, proactive and self-starter with excellent interpersonal and communication skills.
- Strong analytical and good problem solving skills.
- Ability to work in a fast-paced and team-oriented environment.
- Strong written and oral communication skills.
- Organized, methodical and detailed.
- Able to multitask and handle multiple priorities.
- Able to work independently and in a team.
- Dedicated and hardworking with high degree of accountability and integrity.
- Good follow up in tracking updates from various parties for closure on a week to week basis.
- Proficient in performing document updates and maintaining standard operating procedures and SharePoint site content updates as required.
- Comfortable in running reports on different platforms PPM, JIRA, QLIK & etc.
- Responsible and takes pride in meeting deadlines.
Desired Skills: (Good to have)
- Experience working on SharePoint Page Design and SharePoint Workflow creation.
- Experience creating reports using data dumps/extracts from SharePoint.
- Previous work experience in on boarding and off boarding.
- Previous work experience in audit, risk and compliance work.
