A very organized and resourceful person who provides high level administrative support and understand the business needs and work requirement of the Group CEO. He/She should be highly motivated and driven to aid the Group CEO in the growth and development of the business and to address different challenges using intelligent business techniques, advanced analytics, and innovative approaches.
Their main responsibility extends beyond overseeing the CEO's daily operations, which includes managing schedules, coordinating calendars, organizing meetings and events, arranging travel, compiling reports and presentations, filtering calls and emails, curating engaging contents on social media platforms and managing correspondence on behalf of the CEO.
They play a crucial role in ensuring that the Group CEO can focus on their strategic priorities by taking care of various administrative tasks and facilitating smooth communication both internally and externally.
Job Responsibilities
- Providing support on various projects, events and initiatives, including research, data analysis, and coordination with other team members.
- Manage activities on social media platforms including content scheduling, community management etc.
- Drafting and editing correspondence, reports, presentations, and other documents as needed.
- Support the Group CEO in organising and managing all social events and obligations.
- Conduct through research using a variety of sources, including online databases, academic journals, books, and credible websites.
- Analyze and synthesize complex information to generate insights and recommendations.
- Responsible for creating visually engaging and informative presentation slides that effectively convey complex ideas, data, and information.
- All office administrative work, including managing calendar appointments, preparation of meeting agendas and schedules effectively for the Group CEO.
- Manage travel arrangements / hotel accommodation for him and family.
- Handling confidential information with discretion and professionalism.
Any other work assigned by the Group CEO from time to time.
Work Experience & Qualification
- Diploma or Degree in business administration or equivalent
- At least 5 years work experience in an executive support role.
- Methodical thinker with detailed research proficiencies.
- Thorough understanding of executive assistant principles.
- Strong organizational skills and detail oriented.
- Ability to work under pressure and meet deadlines.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Suites, Social Media and business communication software.
Attributes
- Ability to work with People from all levels. Willing to connect with different kind of people
- Good attitude and emotional control when facing internal and external customer
- High level of integrity, can be trusted in handling confidential information
Competencies
- Good communicative skills, quick comprehension, effective organizational skills are essential as well as the ability to integrate and get along with people of differing backgrounds and agendas.
- Proficiency in using various software and technological tools relevant to the job.
- Ability to handle confidential data with integrity and discretion.
- Team Player, Resourceful and good customer service
- Able to work independently, multi-task and work under tight schedule / pressure.
- Problem Solver through inter-department collaboration and not lose sight of department objectives.
- Thoroughness in completing tasks accurately and meticulously and have a flair for details as well as possess critical thinking ability.
- Flexibility to adjust to changing priorities, circumstances, or environment.
- Willingness to work diligently and consistently towards long-term objectives.
- Knowledge of document management systems like SharePoint or Dropbox
- Strong understanding of social media platforms, analytics tools and content management systems
