Havas Singapore is looking for a Receptionist / Office Coordinator to support our office. You will be responsible for the efficient running of the reception.
Main Responsibilities
- Maintain the professional look and service at our front office, as well as be in-charge of daily operations of reception area
- Receive visitors in the office and escort them to their meetings, attending to walk-in enquiries
- Maintain a safe and clean reception area by complying with procedures, rules, and regulations
- Manage incoming calls and direct them to the intended employees
- Handling all incoming, outgoing, local and international, mails and courier consignments
- Collect and distribute other correspondences such as newspaper and magazine subscriptions
- Replenish all printer/copiers’ paper and ink; clearing of all uncollected printouts before the start and end of business day
- Order office supplies and keep a record and track office supply inventory
- E-filing for all job/service sheets
- Oversee office services like cleaners for their daily duties and maintenance service providers
- Supporting with internal and external events - decorations for festive seasons & removing post-events
- Fire safety warrant representative for the office. To attend any fire drill briefings
- Managing meeting room availabilities
- Perform ad-hoc duties and admin support when necessary
Job Requirement
- Minimum GCE O Level certification
- At least 2 years of relevant experience in handling administrative duties
- Proficient in MS Office
- Good personality with excellent customer service, communication and interpersonal skills
- Excellent time-management skills
- Ability to multi-task in a fast-paced environment
About Havas
Founded in 1835 in Paris, France, Havas is one of the world’s largest communications groups. At Havas, we believe that companies have a key role to play in solving the biggest challenges our world faces today – and every day we strive to operate responsibly for ourselves and our stakeholders. We operate under the vision and mission to make a meaningful difference to brands, businesses, and people.
We employ 20,000 people in more than 100 countries, adopting a fully integrated model through our 60+ Havas Villages around the world – the Havas Village offers a truly unique proposition, where cross discipline teams work together, ensuring agility and a seamless experience for our clients.
About Havas Singapore
Within our Singapore Village is a network of business units including Havas Media, Arena Media, Socialyse, Red Havas, and BLKJ Havas, offering services across media, social, PR, and creative. Since 2015, we’ve had an unbroken streak of Agency of the Year (AOTY) wins across disciplines, including Integrated Marketing AOTY, Media AOTY, Specialist AOTY, and PR AOTY.
We are also committed to building a diverse culture where our people can grow, thrive, and feel that they belong. In 2023, we won Best Agency Culture (Gold) at Marketing Interactive’s Agency of the Year Awards, and are a Great Place To Work® Certified™ agency.
Here at Havas, we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.
*Kindly note that only shortlisted candidates will be contacted.*
