Roles & Responsibilities
· Sales admin Job Description
· Check, reply and follow up on all incoming enquiry mails.
· Check and reply to incoming emails from existing clients.
· Make calls to guests from the leads given and invite them to the venue for site visit.
· Arrange meetings and schedule appointments for the sales managers to meet with new and existing clients.
· Enter database / leads details in the cater master system (sales system)
· Issue sales contracts and ensure all information stated is accurate.
· Issue banquet event orders, obtain and follow up signatories from guests, distribute the duly signed and completed event orders to accounts, kitchen and operation department.
· Hotel bookings - (if any). Liaise with hotel for guests’ hotel bookings.
· Liaise with hotels for car park coupons (venue located in hotel)
· Update the Event Forecast
· Issue Vendor Forms to guests and vendors.
· Prepare Event Signages
· Meetings with guests as and when necessary and required by the sales managers.
· Issue Food Tasting forms.
· Order Money Box and invitation cards for wedding events from vendor.
· Enter all details of payments received from guests in the cater master system and update in group WA.
· Issue Indemnity Form (as and when required and necessary)
· Issue Rental Venue Letters (for landlord’s properties use for events based on ad hoc basis)
· Issue Cater master amendment forms for endorsements to be made in the contracts issued.
· Proposal Analysis reports (for sales meeting)
· Prepare the weekly sales reports.
REQUIREMENTS:
· At least GCE-O Level or ITE
· Preferably 2 years of sales admin working experience in a F&B, Retail, Wholesale, Consumer goods.
· Demonstrable knowledge in Sales Admin.
· Attention to detail and ability to work independently.
· Have a strong sense of responsibility and ability to manage internal and external confidential information with utmost discretion.
· Highly organised and meticulous and able to follow through on tasks from start to completion.
Company/Entity: Singapore Hospitality Group Pte Ltd.
Salary Range: $2000 - $2400
Work Location: OCC - Yishun, Singapore
