Job Responsibilities
- Compile and verify staff attendance records
- Document and transcribe minutes for both administrative and operations monthly meetings.
- Manage various Human Resource tasks, including onboarding new staff, handling staff departures, maintaining employee records, and overseeing the activation and deactivation of staff access cards.
- Coordinate facility bookings and permits.
- Source, invite bids, and award contracts for approved administrative needs, such as insurance, office supplies, copier toner, paper, and staff uniforms.
- Prepare Saturday work schedules for the administrative and call center teams, as well as plan coverage for staff absences and leaves.
- Organize and maintain records for new and renewed tenancy agreements, collaborating with tenants, landlords, and Purchase Orders to address any missing documents.
- Provide assistance with sustainability projects.
- Collect and submit staff claims related to transportation, overtime, and wellness benefits.
- Manage the coordination of various certification documentation for both internal and external audits.
- Oversee daily reporting for permits and quarterly reporting for administrative contracts set to expire, particularly concerning Housing and Development Board (HDB) agreements.
- Provide support for feedback and Computerized Facilities Management System (CFMS) and deliver presentations to the General Manager and Heads of Departments on administrative matters.
Job Requirement
- Candidate should possess a diploma or degree in related studies
- Possess a minimum of 5 years of admin managerial experience
- Collaborates well within a team and pays great attention to detail
- Proactively takes the lead in implementing new initiatives
How to apply:
By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret only shortlisted candidates will be notified.
Registration No.: R21103560
EA License No.: 20C0426 (Elitez & Associates)
