About the company
CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.
CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.
Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.
General job scope
- Provide support to the equity sales & research departments in organizing and executing Deal or Non-Deal Roadshows, Analyst Marketing, Corporate Day, conference and other administrative tasks.
- Arrange logistics including meeting venue bookings, ground transportation, presentation material, catering, AV requirements and any ad-hoc request.
- Administer meetings including setting up virtual meeting platform, hybrid/physical meetings to ensure smooth flow of meetings.
Detailed job scope
- Non-Deal Roadshows, Analyst Marketing & any related events (ECM or IB) Virtual Events (Pre-event)
- Request for necessary and relevant information for every roadshow.
- Upload campaign on to WeConvene.
- For virtual meeting, set up Zoom, for Hybrid meeting use Microsoft Teams.
- Send email and calendar invite to all global sales using standard notification email format.
- Liaise with corporates/analyst for presentation decks pre-event.
- Send reminder to all attendees prior to event.
- Send schedule and or subsequent updates to corporates / analysts.
- AV set up testing for physical/hybrid meeting.
Virtual Events (During Event)
- Log in at least 15 min in advance to test the corporate’s connection and screen sharing.
- Closely manage waiting room and update speaker on attendees waiting.
- Start the call timely - admit registered attendees and update attendance on WeConvene.
- Rename attendees to reflect their names and company names.
- Moderate Q&A session, if required.
Physical Events – NDR / Corporate Day / Site Visit
- Logistic arrangement ie booking of hotel, transport, lunch venue and food ordering
- Onsite set up ie registration table, signages, meeting room and refreshment set up.
- For conferences, source for speaker and participant gifts.
- Keep track of all expenses for reimbursement arrangements.
- Prepare necessary AP payment forms to be uploaded into the finance folders for payment process.
Conference
- Prepare and seek budget approval for proposed conference / corporate day.
- Source for hotel / meeting venues.
- Work with Marcom on marketing material.
- Set up conference website for client and corporate registration on MeetingCEO.
- Keep track and answer queries from client and corporates leading up to event days.
- Send email updates to global sales on sign up and push for more meetings for corporates who has low demand.
- Keep track of all expenses leading up to the event day and ensure it stays within stipulated budget.
- Scheduling meeting for clients for conference/corporate days, making sure top tired clients gets the priority.
- For physical event, print corporate presentation slides (if required).
- Provide necessary on-site support.
- Prepare post conference evaluation links and compile feedback.
Job qualitifications
- Diploma in Business
- At least 3 years’ experience in corporate access, event management or hospitality preferred.
- Good command in Microsoft Office - Excel, Word and PowerPoint.
- Knowledge in Salesforce and WeConvene an added advantage.
- Proficient in English and Mandarin.
- Team player with self-starter, proactive, positive and learning attitude.
- Ability to work in a fast-paced environment independently.
- High attention to detail and can handle multiple events at once.
