MAIN TASK
1 To supervise the Contract Management Division
2 To review and provide contract advice and interpretation for all BUs whenever required
(A) CONTRACT MANAGEMENT
1 To provide support in all contract matters
2 To prepare a lookout list for distribution to project team and to conduct a training to project team at start of every new project to
highlight interim notice, eot process and its timeline of submission and all other necessary guidelines
3 To attend to project team's request to prepare correspondences regarding a) extension of time (EOT) & claim
b) notices c) contractual advise.
4 To analyse company's position on every case and discuss w/ project team and/or management whenever necessary
to finalise its strategy and approach
5 To provide contractual advise and interpretation when required (SG/TREL/TRELI)
6 To support BUs in highlighting critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project close-out
7 To assist BU/Dept in highlighting any deviation in the terms and conditions of contract
8 To provide support in all main contract matters (SG/THAI/SAUDI)
(B) DISPUTE
1 To study/investigate the dispute through discussions with internal parties, examination of project documents
(i.e. letter by BU, client correspondences/letters, schedule and all relevant contract documents.)
2 Give contractual advise and path-forward for dispute resolution or defend company from claims
3 Draft letters and/or correspondences to protect the company's interest
(C) CONTRACT REVIEW
1 To attend to tender contract review requests by BDD and project team
2 To study and review the tender documents (i.e. main contract, general terms & condition, annexes) and prepare a
Tender Lookout List to highlight any risk exposure
3 To reply to any tender clarification raised by client
4 To review and evaluate Rotary's partnership agreement to subcontractor including drafting of any agreement
5 Review and comment on tender analysis prepared by project stakeholders before it is presented to the client
6 To develop SOP guidelines and to provide guidance and trainings
7 Maintain a monitoring log for each request
8 To archive relevant documents from each request into the shared drives upon closure of the request
(D) TRAINING & ORIENTATION
1 To prepare training materials
2 To conduct training for BU's on contract management (guideline / improvement)
3 To oversee the orientation program of new staff(s) in the department
(E) ADMINISTRATIVE MANAGEMENT (DEPARTMENT)
1 Procurement Outlook - Prepare and develop the yearly presentation
2 Upkeep of IMS Forms / Procedures
3 To facilitate the yearly e-Vendor Code of Conduct Exercise
4 To facilitate the yearly Vendor Evaluation
5 CAPEX processing for department
REPORTS:
1 Submit contracts report bi-monthly.
2 Maintain to-do list for daily activities and update via Whatsapp
3 To upate NDA Register on a monthly basis and send update by email every 1st Thursday of the
following month. Ensure time updated in Procurement Activity Calendar
4 To generate / prepare Vendor Pre-Qualification Lookahead report on a quarterly basis and present in Proc. Calendar Meeting when necessary
5 To submit a monthly price history update for galvanising, scaffolding, cement lining every end of each month
