Programme Office
- Assist Programme Director to craft and adjust the overall strategy of programme.
- Assist Programme Director in the overall management of programme and various administrative and reporting matters.
- Plan, organize and facilitate steering board, leadership team, technical governance team, horizontal theme and workstream meetings.
- Plan, organize and facilitate various workshops to support the strategic positioning of current and future BioPIPS phases.
- Reach out and engage research community and extended members (current and potential) to expand the capabilities that BioPIPS can access to.
- Oversight of programme office in its strategic and administrative and operational functions.
- Design and launch grant calls.
- Manage and organize proposal reviews and seek approval for awards.
- Oversee and seek A*STAR's approval for all variation requests pertaining to:
(i) Scope, KPIs and milestones of the Programme; and
(ii) Budgetary implications, such as transfer or commitments of funds and extension of the Programme beyond the original timeframe.
- Account to A*STAR through the stated reporting requirements, and as required by A*STAR.
Coordination of Workstreams
- Moderate, facilitate and schedule discussions with project stakeholders, including Subject Matter Experts (SMEs) and the project team.
- Provide the overall oversight of projects and management of resources including budget.
- Ensure that all project management processes are adhered to by the project teams executing the projects.
- Ensure that project objectives are met, milestones are tracked and outcomes are delivered, and spending is within budget.
- Ensure that grant sub-awardees comply to the A*STAR Grants Terms and Conditions and guidelines.
- Refine and continuously improve existing project management SOPs and workflows.
- Engage and manage stakeholders from the industry, research community and A*STAR to resolve administrative project issues.
- Responsible for developing the commercialisation processes and workflows.
Management of Grant Calls
- Organise technical workshops with industry stakeholders to formulate problem statements for grant calls.
- Work with the stakeholders, industry representatives and research performers to analyse workshop output to form industry-relevant problem statements.
- Ensure end-to-end execution of processes (i.e., submission to award to project management/closure): liaise with research/technology themes for grant call review; launch grant calls and manage the review and awarding process.
- Facilitator for ART, TGT and workstream meetings.
(In addition to the role and responsibilities as described, the staff may be required to perform any other tasks and responsibilities as needed in the Programme Office.)
Job Requirements
- Bachelor/Master in Science or Engineering.
- Minimum of 6 years' working experience, preferably in public sector agency, industry R&D and/or in a science-based business role. A background in programme and project management, business development, and grant administration would be an advantage.
- Have a broad vision of science and technology, able to handle diverse technical topics beyond one's direct field of education and experience, with excellent awareness of emerging technologies and global trends.
- Effective and thoughtful communicator with outstanding writing, oral and presentation abilities with a flair for engaging multiple stakeholders for outcome-driven discussions.
- Energetic self-starter and problem solver who can proactively address any situation.
- Strong organisational, administrative, and operations management skills.
- Good strategic and analytical thinking skills.
- Resourceful and able to self-direct with minimal supervision, independently and in a team.
- Ability to prioritise responsibilities and multi-task.
- Collaborative team player showcasing strong interpersonal skills and the ability to thrive in cross-functional teams.
The following competencies would be ideal:
- Ability to convince: "pitch" to different audience his/her ideas.
- Able to identify and contextualise stakeholder issues and manage these challenges appropriately.
- Ability to expand sphere of influence: network, understand the local ecosystem and connect with the right people.
The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
