Job Scope
- Manage and maintain office supplies, equipment
- Coordinate and schedule meetings, appointments, and conferences for executives and team members.
- Handle phone calls, emails, and correspondence
- Assist in the preparation and distribution of internal and external communications, reports, and documents.
- Provide administrative support to the manager
- Maintain and update company records and databases, ensuring accuracy and confidentiality
- Assist in travel arrangements, including booking flights, accommodations, and itineraries.
- Handle ad-hoc administrative tasks
- Assist the finance department in processing monthly reimbursement applications
- Assist with requested research
- Support in HR functions including but not limited to: managing employee leaves, medical and claim matters work pass applications.
Requirement
- Diploma in business administration, office management, or a related field is preferred. Proven experience as an Admin Executive or in a similar administrative role.
- Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
- Excellent organizational and time-management skills.
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
- Exceptional communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A positive and proactive attitude, with a willingness to assist in various tasks as needed.
- Ability to work independently and as part of a team.
- Knowledge of office management systems and procedures.
- Problem-solving skills and the ability to find efficient solutions to administrative challenges.
- Flexibility and adaptability to changing work demands.
- Previous experience in administrative or secretarial support is a plus.
- At least 3 years of working experience
Benefits
- Medical claim
- Annual Leave
- Festival gifts
