Position objective and summary
- Preparation of monthly management accounts and ensure the General ledger ties with the financial reports.
Main tasks / activities / responsibilities
Accounts Payable function :
- Verify and match invoices received and ensure that all supporting documents are attached.
- Process and prepare payment for all vendor invoices, employee's expense reimbursements and petty cash.
- Update invoice and payment information into accounting system.
- Prepare payment schedule for cash budgeting of FM.
- Prepare AP reconciliation.
- Provide Monthly AP Aging Analysis for Head of Departments' Meeting.
- Perform other relevant ad-hoc duties as assigned.
Accounts Receivable function :
- Ensure accurate invoice data entry by Project Admin/Commercial department.
- Maintain the accounts receivable system, including records of invoices issued, client and customer details, and other relevant information to ensure that it is up to date and accurate.
- Track account details for non-payments, delayed payments or other irregularities and notify finance team and respective Project HOD and AR collection issues.
- Adhere to all accounts receivable policies and procedures, including obtaining relevant authorisations for raising debit note and CN.
- Download daily bank statement and prepare daily cash report.
- Follow-up overdue client and customer invoices to ensure their payment.
- Provide Monthly AR Aging Analysis and Rental Schedule for Directors' Meeting.
- Prepare intercompany biling and reconciliations.
Monthly Closing of accounts and other functions :
- Bank Reconciliation.
- Maintain and monitor fixed asset record.
- Financial reporting, ensuring timely submission of monthly/quarterly/yearly reporting of business performance and preparation of management reports.
- Support the line/business managers with all their reporting information requirements.
- Control or advise on GL entries.
- Prepare journal entries.
- Prepare all Balance Sheet schedules.
- Liaise with auditors and tax agents.
- Perform other relevant duties as assigned.
Job requirements
- Minimum Diploma, Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
- Minimum 2-3 years of working experience in the related field.
- Experience in accounts receivable and accounts payables, credit and collection, foreign exchange.
- Knowledge in general accounting procedures.
- Experience in accounting system and proficient in Ms Office(Excel and Word).
- Good interpersonal and communication skills.
