Responsibilities:
· Responsible for the smooth running of projects by tracking progress and provide timely updates to the management on status, budget, irregularities, and risks.
· Provide secretariat support and manage the day-to-day operations of the Office of the PVC.
· Proactively manage the CEO’s diary and engagements including arrangement of oversea business and personal trips.
· Coordinate diaries, events and meetings for the management team.
· Arrange and coordinate functions, external visitors, travel arrangements and support for all inbound and outbound staff visits/conference trips.
· Draft, and prepare correspondence, reports and presentations for the PVC and CEO.
· Provide support for meetings and committees, including preparation of agendas, minutes and actions arising, and coordinate the submission of reports.
· Liaison with corporate secretary service provider in the arrangement of Board of Directors’ meetings.
· Prepare and lodge documents with ACRA and other government agencies. Maintain statutory filings and ensure proper statutory records.
· Coordinate preparation of papers and reports for Committees, Council and Board with the management team.
· Manage, plan, and execute in-house guests’ events and celebrations.
· Work collaboratively with the academic and professional team, providing the necessary and relevant administrative support including but not limited to marketing activities and corporate events.
· Manage the purchasing of office stationery and other consumables including pantry and catering, maintenance servicing, and procurement of supplies.
Requirements:
• Must have strong office and administrative skills and strong people skills
• Strong attention to detail
• Ability to work without supervision
• Excellent time management skills
• Exceptional communication and customer service skills
• Strong prioritization and organization skills
• Ability to handle highly confidential information
• Strong record keeping skills
• Presentation skills, including welcoming guests to events
• Ability to multitask
• Bilingual in English and Mandarin is required for this position
