Job Responsibilities:
- Manage incoming and outgoing correspondence, including emails, letters, and phone calls, WhatsApps and prioritize messages appropriately
- Draft and prepare official correspondence, reports, and presentations as required.
- Assist Executive Director to track/remind HODs of important tasks and deadlines
- Ensure & assist effective corporate communications both internally (within Singapore office, within the group companies), and to support corporate on external communications
- Prepare meeting agendas, take minutes
- Follow up on action items and ensure timely completion.
- Provide other administrative support to other teams in the Company as directed by the ED.
- Responsible for administrative technical support including liaison with clients, vendor, procurement and other engineering functions for ED.
- Liaise with customer/vendors, procurements and engineering department for ED
- Undertake any other ad-hoc administrative technical support duties assigned by ED.
Job Requirements:
- Diploma in business administration or relative field; additional qualifications in office administration or related fields are a plus.
- At least 3 years of proven experience as Technical Admin assistant, or in a similar administrative role in corporatene management.
- If you have experience working in a Marine Industries company is a plus.
- Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
- Strong verbal and written communication skills, with attention to detail.
- Proficient in using MS Office, including word processing, spreadsheet, and presentation applications.
- Strong interpersonal skills and the ability to work effectively as part of a team.
- Good command & written communication skills in English and Mandarin, Bahasa Malaysia is a plus - to liaise with multilingual associates
- Flexibility and adaptability to manage multiple tasks and changing priorities
