Key Responsibilities:
- Calendar Management: Maintain and manage the employer's schedule, including scheduling appointments, meetings, and events. Coordinate with relevant parties to ensure efficient use of time
- Travel Arrangements: Organize travel itineraries, including booking flights, accommodations, transportation, and any necessary travel documents. Ensure smooth travel experiences and provide necessary information and directions
- Document Management: Prepare, edit, and proofread documents, presentations, and reports as required. Maintain an organized filing system for both physical and electronic documents
- Meeting Support: Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, materials, and minutes as needed. Ensure meeting spaces are set up and equipped appropriately.
- Organising events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Drafting news and reports for important projects in mandarin
- Ad Hoc Support: Provide additional support to the employer as needed, which may include personal tasks and projects beyond traditional administrative duties.
Requirements:
- Bachelor’s Degree/Diploma in Business or equivalent.
- At least 2 years’ experience in a similar capacity.
- Good interpersonal, communication and writing skills.
- Excellent oral and written communication skills both in English and Mandarin (to communicate effectively with Mandarin speaking colleagues regionally and globally)
- Ability to communicate with various levels of internal management, staff and vendors.
- Ability to manage multiple, competing deadlines and priorities simultaneously.
- Able to work independently as an individual contributor.
- A highly resourceful individual and a problem solver, extremely hands-on, ready to embrace any challenges or ad-hoc projects.
