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Tenure- 1 year (Full- Time)
Provide Administrative and Logistics support for day-to-day operations and special events including sourcing and procuring goods and services required to fulfill administrative and logistics functions
Responsibilities
- Coordinate set up of facilities for meetings and events
- Provide administrative support.
- Support the on and off-boarding of new joiners & leavers
- Issue/receive loan items for events & office use
- Manage the office telephone system
- Manage office supplies stock and Issue to user division when required
- Provide administration support in emergencies such as Haze situation, flu pandemics
- Control the office keypress including issuing and accepting back office keys
- Manage incoming and outgoing mail for SINDA
- Manage term contracts and procurement activities including tenders and quotation exercises.
- Develop procurement documentation e.g. write requirements and approvals and forecasting demand and budget
- Carry of demand aggregation for the organisation
- Analyse and review the budget utilised by vendors
- Source vendors for products and services
- Collate and assess the billings of vendors for admin-related services
- Check the billings are in accordance with the services and contract price
- Record all the billings for analysis
- Monitor contracts under the Administration department’s purview
- Analyse and review the budget consumed by vendors
- Support in procurement activities
- Identify and recommend the creation of new SOPs and revision for the existing SOPs in the administration department
- Support building and facilities management activities
- Administer Facility bookings
- Administer pantry and stationery items
- Manage assets & Inventories
- Adherence to SOPs, Financial and Procurement guidelines
- Participate in Divisional and SINDA-wide events when required
- Any other duties as assigned by RO/ HOD.
Requirements
- Diploma/Degree in any discipline
- 1 year of working experience in a similar role
- Meticulous, good decision and problem-solving skills
- Good organisational, planning and time-management skills
- Able to work independently and in a team
- Effective communication, interpersonal, and influencing skills and ability to manage stakeholders across different levels.
- Proficient in MS PowerPoint and MS Excel for presentations
- Able to perform basic data analysis and reporting using Excel/Power BI would be an added advantage
- Good communication and business writing skills
This is a 1-year contract position
Our Welfare
We aim to take care of your well-being.
We provide
- Career development opportunities
- Flexible working hours
- AWS/ Bonuses
- Health insurance
- Wellness programmes
Interested candidates are invited to send their resumes with current and expected salary information.
Only shortlisted candidates will be notified. We thank all applicants for their interest.
Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by SINDA to carry out its business in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about SINDA’s Data Policy, please visit https://www.sinda.org.sg/data-policy/
