The Senior Executive will support the Assistant Manager in faculty recruitment operational and administrative matters as well as the Faculty Affairs Office in ensuring that accurate & timely services are provided in an effective and efficient manner.
Faculty Recruitment and Events support
- Provide support to compile and profile applicants’ background information i.e. publications, citations and h-index, grants, etc. and verify applicants’ data for School Search Committee’s (SSC) evaluation.
- Prepare list for shortlisted applicant for detailed comparison study.
- Update application and evaluation status promptly. Ensure applications are reviewed by SSC within the given timelines.
- Arrange for SSC meetings and take simple minutes.
- Plan visit programme, research and teaching seminars.
- Coordinate with Associate Chair (Student) office to get sufficient students and collate student feedback scores.
- Arrange for LCC Specialist. Collate results of teaching survey.
- Process reimbursement claims of faculty’s meal & faculty candidate’s travel expenses.
- Purchase of vouchers and process students’ vouchers for attending lectures.
- Prepare dossier for submission to College.
- Plan and coordinate Faculty Affairs Office events as well as recruitment or faculty initiatives.
- Support the logistics and planning of meetings, events, including venue bookings, catering, coordination with faculty and unit managers where necessary.
- Assist in putting up entertainment claims by faculty who are on recruitment trip/mission.
- Datamining and profiling of potential international candidates; create database for easy references.
- Undertake other duties and tasks assigned by Senior Management, as well as secretariat duties for SSC meetings, etc.
Requirements:
- Minimum good diploma from a recognized institution
- Strong interpersonal skills and ability to manage stakeholders across different levels
- Service-oriented and willing to go above and beyond job requirements to serve the School
- Prior experience in recruitment process and events planning will be advantageous
- Resourceful with the ability to work independently as a team member with minimal direction
- Able to work independently and in teams with cross-department members, stakeholders and others in the organization
- Excellent command of English with excellent writing skills
- 3 – 5 years of relevant professional experience preferred
- Demonstrates flexibility and adaptability according to changing needs and priorities
