Roles & Responsibilities
You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.
- Reporting to Senior Admin Manager
- To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
- Record / write minutes for Admin and Operations Monthly meeting.
- Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
- Facilities Booking/ Permits
- Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
- Prepare Saturday Rosters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
- Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
- Assist in sustainability projects
- Collating and submitting staff claims for transport, overtime and wellness benefits
- Co-ordination of various certification documentation for internal and external audits
- Summon offence notice on BES (By law carpark obstruction) till closure
- Booking of Badminton court.
- Cover PA during her absense for writing minutes, preparing GM documents
- Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
- Feedback system / CFMS system support
- Presentation at GM and HOD for admin related matters
Requirements:
- Min Dip in related studies
- Min 3 - 5 years of admin managerial experience
- Independent, analytical and able to perform under pressure and tight timeline
- An effective communicator with strong analytical skills
- A team player who is meticulous to details
- Proactive in driving new initiatives
By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret only short-listed candidate will be notified.
Registration No: R1221775
EA License No: 20C0426 (Elitez & Associates Pte Ltd)
