Responsible For
• General administrative, accounts and HR support on a flexible basis
• You will be supporting the company’s Singapore HQ operations at the administration, accounts /
finance and employee facing levels. Supporting work for overseas subsidiaries may also form a part of your duties.
• Arrange, coordinate, and manage team calendars and prioritize schedules to support the business
• Procurement of general purchases, support corporate and staff meetings and events, maintenance of office supplies and equipment, organize any essential services as required to support the team effectively
• Organize team travel arrangements, travel itineraries and expense claims as required
• Assist in coordinating communication between the global team members, take notes at important meetings
• Organize files, correspondence, data as required to support our teams in Singapore and Australia
• Support general accounting and finance duties as required including assisting with bank reconciliations for parent company and subsidiaries
• Support HR service provider including any assistance required to prepare and administer employee benefits, payroll, coordinate immigration requirements, post job openings, on-boarding of employees, new hire announcements and other duties as required
• Work with translators or relevant software to ensure the company’s documentation and customer facing products are error-free in all relevant languages
• Help facilitate synergy within the team and support high-level project/people management duties as required
• Engage and support any other initiatives as demand arises
• Work towards your own personal long-term goals
Your Profile
• Minimum 5 years of experience as an Administrative Assistant or equivalent. Experience of working in a start-up is a plus
• Pro-active, self-starter, initiative-taker
• Meticulous, organized team player able to deal with and effectively juggle daily deadlines while balancing weekly and monthly priorities in terms of deliverables
• Unshakable integrity
• Excellent communication skills in English
• Strong command of Microsoft Office suite (Excel, Word, PowerPoint) & GSuite softwares
• Comfortable in a fast-paced environment and ability to work under pressure and meet tight deadlines
• High sense of confidentiality and discretion, awareness of data privacy management
• Passion for sustainability and cleantech (previous experience in this field is nice-to-have but not a
must)
You will be
• Competitive salary relative to experience
• Work location on site
To apply
• Send letter of interest and CV by email to [email protected] with the subject header “Administrative Assistant Application"
