TECHNICAL COORDINATOR
DESCRIPTION OF FUNCTION
The Technical Coordinator shall be responsible for coordination of project proposals and tendering, and supporting the administration aspects of awarded Projects, including managing the inputs to the ERP system (including CRM) within the APAC region and working closely with other employees on matters relating to but not limited to invoicing, client relationship management and marketing.
- KEY RESPONSIBILITIES
Key responsibilities of the Technical Coordinator is as follows:
- Supporting Project admin/coordination. This includes follow-up with clients on project requirements such as travel, logistics, visa, and medical arrangement requirements etc.
- Manpower planning for deployment of Engineers and Surveyors for site attendances.
- Tracking and following up of Engineers and Surveyors timesheet.
- Entering and maintaining project details, including financial aspects and progress in the ERP system. Including highlighting any overruns or savings on project budgets. Administration of project status (opening new jobs on NetSuite and closure of completed jobs)
- Assisting in preparation of tenders/ CTR’s and negotiation of contracts at bid stage
- Monitoring of Project work in progress and liaison with Managers in respect to expediting invoicing.
- This includes following up of Clients for unpaid invoices
- Analyzing and investigating price, market demand and competition
- Devising and presenting ideas and strategies
- Compiling and distributing financial and statistical information
- Supporting the development of company events and marketing campaigns (social media releases)
- Regularly interacts with managers to receive information and updates about marketing progress and results
- Promotional activities
- Other adhoc administration duties assigned by superior.
- AUTHORITY/DIMENSIONS
- The holder of this position will be provided with necessary authorities to carry out the responsibilities stated above.
4. INTERFACES
External
- Customers
- Subcontractors & Vendors
- Organizations
Internal
- Regional Manager
- Technical Team
- Accountants
- HSEQ Manager
- Regional Finance Manager
- Business Development Manager
- CAPABILITY PROFILE – KNOWLEDGE, SKILLS, EXPERIENCE AND BEHAVIOURS
General
- Diploma Education
- Good teamwork skills
- Good organization and planning skills
- Commercial awareness
- Creativity
- Detail-oriented individual with excellent organizational and time-management skills
- Hands-on and flexible with the ability to work in a growing and dynamic environment
- Advanced experience with Microsoft Office
- Proactive, motivated and hard working
- Ability to work under pressure
- Ability to resolve queries promptly and professionally or recognise when they need escalating.
- Ability to maintain confidentiality of sensitive data.
- Open and honest communication, not being afraid to challenge poor practice.
- Very good verbal and written communication skills, both internal and external and across all levels of seniority.
- Ability to coordinate the sign-off approvals from project and departmental managers, and cross multiple departments in a timely manner.
- To be a confident self-starter who works proactively
- Excellent organisation and administration skills.
- WORKING CONDITIONS
- Physical environment: Majority of the work is carried out in the local office.
- Working hours according to local regulations and Company policy.
- Health and Safety
- To uphold the Company’s Health & Safety requirements with particular regard to agreed codes of practice and safe methods of working.
- Quality
- To follow the group Business Management System
- Equalities
- To uphold and carry out the duties of the post with due regard to the Company’s ‘Equal Opportunities and Dignity at Work Policy’.
- Company Values
- To uphold the company values as set out in the Mission Statement.
