As an Assistant Purchasing Manager, you will be responsible for staff management, parts purchase and forecasting, sourcing and new business development, enhance customer satisfaction, price negotiation activities and logistics cost management.
Key Responsibilities
Staff Engagement
- Engage in regular discussion, meeting with staffs to evaluate their process, performance.
- To provide coaching, guidance, customers or suppliers on performance feedback and so as to aspirate them to attain goal in order to achieve sales target and staff motivation enhancement.
Parts purchasing/forecast
- Receive request from factories for new parts, raise quotation enquiry to suppliers on approved vendor list (AVL), check quote received with mother factories purchasing section, negotiate with suppliers for best price that is aligned with overall global purchasing price
- Receive request from factories for new parts from suppliers not on AVL, send RFQ to at least 3 vendors, negotiate price to obtain best quote, submit sample and specification for approval by other factories, obtain approved technical drawing from factories to send to supplier.
- Issue purchase order promptly to supplier, ensure orders are according to customer specifications, arrange delivery based on agreed delivery lead time, follow up on shortage parts, obtain production information from customer if needed, ensure smooth receiving at customer side to avoid any line stopped at factories.
- Issue tax invoices promptly, ensure all documents required for clearance at customer points are well prepared and send to the customer promptly, ensure customer are informed of the delivery status to prepare for goods receipt clearance to avoid storage charges at ports.
- In order to ensure parts are sourced and supplied to factories on time.
- Customer overall production plan follow-up and info communicate to supplier for their demand planning.
Sourcing and new business development
- Source for new parts and potential suppliers, propose new parts recommend substitute parts via value added proposal, carry out sales visits to potential customers to understand their needs and new enquiries in order to obtain new business and increase in sales.
Sourcing and new business development
- Source for new parts and potential suppliers, propose new parts recommend substitute parts via value added proposal, carry out sales visits to potential customer to understand their needs and new enquiries in order to obtain new business and increase in sales.
Enhance customer satisfaction
- Enhance close rapport with customers, understand their needs and attend to theirs request promptly, update customers on part changes, discon information from suppliers, liaise with suppliers to address customer’s complaints (eg. Defective goods return, discrepancies in deliveries or replacement) in order to set up trustworthy relationship, increase in the overall purchase volume and develop of new accounts.
Price negotiation activities
- Negotiate price for customers with suppliers twice a year. Review cost adjustment requests from parent factory when requested in order to achieve the overall cost effectiveness and achieve total cost merits on the finished products.
Logistics cost management
- To work with multiple forwarder service providers from heavily rely on single source and periodically contract price review / negotiation.
Requirement:
- Bilingual in Japanese (JLPT N2 & above) and English, as this candidate will liaise with Japan stakeholders.
- Solid experience in purchasing.
- Degree in business administration or other related discipline.
- Knowledge of how a trading company worked / logistics industry / engineering or manufacturing background would be added advantage.
