Job Description:
· Preparation and data entry of requisitions for supplier and event payments in the iProcurement system
· Set up of new suppliers in iProcurement system
· Obtain quotes from suppliers prior to raising requisition for purchase order in the system
· Provide relief for Client Service and Mailroom team if required
· Order / Maintain office stationery & consumables through iProcurement including obtaining quotes for the unlisted products
· Oversee Security functions with approving the Issue of forgotten/lost security cards & maintain security system in conjunction with Facilities Coordinator
· Office equipment maintenance and ordering. (ie. water filters, dishwasher, etc)
· Liaise with contractors for site work, eg. maintenance, installations
· Assist with the set up of client and staff meetings/functions as required.
· Liaise with MGTI for any IT requirements
· Liaise with building management when required in conjunction with Facilities Coordinator
· Ensure regular cleaning inspections are scheduled with the cleaners and building management
· Provide access to security technicians for monthly maintenance of the security system
· Update Floor wardens list & co-ordinate training with building management
· Assist with Locker allocations
· Manage Clear desk policy
· Manage after hours access for functions, e.g. air/con, cleaning etc.
· Actively manage Sydney Smart office space on a daily basis
· Management of Facilities inbox
· Good knowledge of internal security system – C-Cure
· Good knowledge of EMS – Event Management System
· Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.
· Any other facilities tasks related to smart office as directed by the Facilities Coordinator
Knowledge, Skill and Abilities Required
· Minimum a Diploma in Facilities Management or its equivalent
· A proven background in the field of facility or similar related discipline
· Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework
· Computer literate in Microsoft Office and Access
· Excellent time management and teamwork skills
· Commitment to continuous improvement and best practice
· Excellent grooming and personal hygiene standards
· Self motivated and lateral thinking
· Languages: English Fluent. Bilingual will be advantageous.
