Role
Project coordinators/admin work is to assist the Project Director / Project Manager with the
coordination of resources, equipment, meetings, information and project management. They organize
projects with the goal of getting them completed on time and within budget.
Job Responsibilities
• Maintaining and monitoring project plans, project schedules, work hours, budgets and
expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Recording Minutes of Meetings and disseminating them to desired stakeholders.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Ensuring projects adhere to frameworks and all documentation is maintained and filed
appropriately for each project.
• Help the project team to assess project risks and issues and provide solutions where applicable.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team
members.
• Create a project management calendar for fulfilling each goal and objective.
• Maintain project organizational chart and contact information
Requirements
• Minimum of 3 years relevant working experience with a tertiary qualification.
• Exceptional verbal, written and communication skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
• Knowledge of file management, transcription, and other administrative procedures.
• A detailed person with the ability to work on tight deadlines and meet deadlines.
• Experience in assisting in budget preparation, monitoring and tracking will be an added advantage
• Project Management certification or experience will be an advantage.
