Job Description:
As a Junior Administrative Executive, you will provide support to the administrative team and assist in the smooth functioning of daily operations. Your responsibilities will include but are not limited to:
- Office Administration: Assisting in day-to-day administrative tasks such as managing correspondence, answering phone calls, and organizing office supplies.
- Data Entry and Documentation: Inputting data into databases, spreadsheets, and other documentation systems accurately and efficiently.
- Scheduling and Coordination: Coordinating meetings, appointments, and travel arrangements for senior staff members.
- Filing and Record Keeping: Maintaining organized filing systems both electronically and physically, ensuring easy retrieval of documents when needed.
- Communication: Acting as a point of contact between internal departments, external vendors, and clients, maintaining professionalism and confidentiality in all communications.
- Problem Solving: Assisting in resolving administrative problems and inquiries, escalating issues as necessary to senior management.
- Ad Hoc Tasks: Undertaking additional tasks and projects as assigned by senior management to support the smooth operation of the organization.
Requirements:
- Experience: Prior experience in an administrative role or internship is preferred but not mandatory. Fresh graduates are encouraged to apply.
- Computer Skills: Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and basic knowledge of office equipment such as printers and scanners.
- Organizational Skills: Ability to prioritize tasks, manage time efficiently, and maintain attention to detail in a fast-paced environment.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
- Teamwork: Strong interpersonal skills and the ability to work collaboratively as part of a team, as well as independently when required.
- Adaptability: Willingness to learn and adapt to new tasks, procedures, and technologies as needed.
- Confidentiality: Demonstrated integrity and discretion in handling sensitive information and maintaining confidentiality.
- Problem-Solving Skills: Capacity to identify issues and propose solutions, with a proactive approach to addressing challenges as they arise.
- Reliability: Dependable and punctual, with a commitment to fulfilling responsibilities and meeting deadlines consistently.