Role Summary
- Responsibilities: Providing administrative and organisational support to several members of our senior management and leadership team, offering the best possible service to reduce their administrative burden
- Requirements: No prior experience is required for this role. Instead, we are looking for candidates who possess a range of soft skills like attention to detail, strong communication, organisational skills, customer service, and more
- Salary: $2,500 to $3,500 per annum, depending on your previous experience
- Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, comprehensive travel insurance and more
- Role Type: Full-time, permanent
Key responsibilities will include:
- Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
- Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
- Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
- Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
- Drafting, and reviewing the accuracy of, documents and presentations
- Contributing to the wider aims of the company, wherever possible
- Copying scientific details between different document types
- Answering telephones and taking messages
- Making purchases and processing expenses
- Proactively identifying additional ways in which the administrative burden on those you support can be lessened
- Responding to personal administrative tasks
- Other ad-hoc tasks in support of the rest of the Operations division and the wider Singapore office, including scheduling and arranging of interviews
About You
At Costello Medical, our approach to recruitment focuses on entry-level recruitment and developing talent from within. Our Personal Assistant role is no exception, and we welcome applications from candidates with no prior experience who are looking to make the first step in their career. You will work closely with the wider Personal Assistant team based across the UK and around the globe, receiving continuous on-the-job training, mentorship, and guidance throughout your career. This comprehensive internal training will enable you to quickly take on increasing responsibility in support of your senior colleagues. There will also be fully funded external training opportunities available as you continue to build your career as a Personal Assistant.
You will be hard-working, motivated, and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.
Essential requirements for the role are:
- An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
- Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
- The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
- An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
- The ability to present concerns or feedback in an honest yet constructive way
- Skilled in relationship building, displayed both internally and externally
- An excellent level of productivity, whilst effectively utilising time and resource available
- A high degree of tact, discretion and professionalism when dealing with confidential information
- Excellent proficiency in written English and arithmetic
- Fluency in Outlook, Microsoft Word, Excel, and PowerPoint
Please submit your applications via our website below:
https://apply.workable.com/costello-medical/j/24DED1F358/
