Our client, an established US Pharmaceutical MNC (Fortune 500 company) is looking for a Receptionist cum Admin to support the receptionist and commercial team on administrative support duties within a dynamic environment.
- 5-day week, exposure to working in a Fortune 500 MNC setting.
- Office in Central East location near bus interchange and Mall.
- 1 year contract role with bonuses and medical benefits, subject to renewal.
Reporting directly to the Office Manager in Singapore, this role will execute the following duties.
Responsibilities
- Front desk receptionist duties: Attend to calls, visitors, incoming / outgoing mails, couriers services etc.
- Conference rooms management: Ensure upkeep and maintenance of all meeting rooms such as cleanliness, neat and functionally working of all fixtures and equipment, arranging for repair or maintenance whenever necessary.
- Commercial Manager support: Flight arrangement, ticket bookings, travel claims reimbursement on system for the manager.
- Events logistics support: Handle meeting room arrangement, catering services, for attendees, seat arrange seats for any onsite meetings.
- Internal office communication: Assist to draft internal email communications and coordinate with event registrations when needed.
- General administrative support: Upkeep and organised all online and offline documents such as service order contracts by vendors, compilation of any office data, office staff contact list. Replenish office stationery and pantry supplies. Ad hoc admin duties as and when instructed.
Requirements
- GCE ‘O’ level and above with minimum 2 years of similar office admin and receptionist experience in a large MNC setting.
- IT Savvy, proficient in MS Office, with preferred experience in Ariba System.
- Possessing strong interpersonal and communication skills in both spoken and written business-level English.
- Attentive with good listening skills, organized and detail-oriented to efficiently support the commercial staff and office duties smoothly.
- Good multitasking ability to take up assigned tasks in a fast-paced, dynamic environment.
- Immediate starters or short-term notice is an advantage.
NOTE: The selection process involves careful consideration, only shortlisted candidates will be contacted. We extend our gratitude to all applicants for their interest and effort in applying.
Principal Consultant: Amber Chen | Registration No: R22108633 | EA No: R1110404
