Job Description
- Ensure contract management and administration are fully compliant with contract terms and conditions
- Analyse all requirements and provisions in contracts, including terms and conditions to work with vendor on implementation and compliance
- Conduct workforce qualifications/ competency assessment before allowing deployed staff to work in certain critical areas in hospital
- Ensure all services rendered by the vendors meet the service standards set in the KPIs and users expectation
- Ensure vendor performance reports are validated using source data
- Conduct 20% sampling check on the accuracy of contract KPIs that are compiled manually at institutions monthly
- Ensure contract checklists are completed when verifying the contract and vendor performance monthly
- Escalate issues to Institution Lead, Group Hospitality Services if necessary
- Oversee daily operations, user department requests and troubleshoot issues with vendor (if any)
- Raise PRs/ POs for the procurement of institution specific purchases
- Ensure vendor is compliant with Workplace Safety regulations
- Ensure institution BCP is in place with drills being planned and validated annually
- Manage in-house inventory (e.g. linen) (if applicable)
- Ensure fixed assets are tracked and maintained according to maintenance plan (e.g. patient trolleys, wheelchairs, food trolleys)
- Ensure that contracts are executed accordingly, all KPIs are verified, with contract checklists completed and supporting documents appended, before submitting payment to Institution Lead for approval
- Work with Institution leads to claim LDs for non-performance
- Maintain good documentation (e.g. records of all contracts, records, reports, documentation, minutes of meetings with vendors)
- Assist Institution Lead to collate required expenses during the annual budgeting exercise
- Ensure budget is utilised according to planned activities
- Coordinate with Finance to ensure correct billing according to contractual obligations
- Lead or participate in assigned projects and tasks assigned by Institution Lead, Group Hospitality
Requirements
- Recognised Degree, preferably in contract management in Healthcare / Hotel Setting
- At least 3 years of related experience
- Good team player
- Strong interpersonal skills
- Good writing and communication skills
- Analytical, meticulous and high level of initiative
Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.
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**We regret to inform that only shortlisted candidates would be notified.
Gao Shan (Jane)
Registration Number: R23118568
EA License No: 06C2859 (MCI Career Services Pte Ltd)
